National Procurement and Logistics Officer

Organizational Context and Scope: -

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.

Over the years, IOM has expanded and affirmed its role as the leading Organization assisting the Government of Pakistan (GoP) to ensure humane and orderly movement of people by devising practical solutions to shifting dynamics of migration, protecting, assisting and supporting vulnerable migrant populations, promoting international cooperation on migration issues and serving as a key source of advice on migration policy, research, data and practice.

Under the direct supervision of Procurement and Logistics Officer and overall supervision of the Chief of Mission (COM) and the Head of Resource Management Officer (HRM) the successful candidate will be responsible and accountable for the following tasks:

Responsibilities and Accountabilities: -

• Assist the Procurement and Logistics Officer in monitoring and overseeing Procurement & Logistics actions within Pakistan, including property and assets control, supply, and contractual agreements for services and maintenance.
• Liaise with the Procurement and Logistics Officer regarding all Procurement, Logistics and service requirements, in order to consolidate overall procurement (or service) requirements and optimize purchasing power; propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures.
• Analyze procurement requests, identify service providers, and evaluate information regarding vendor\s performance regarding quality, prices, and delivery of goods in view of the Organization’s best interests.
• Plan and organize preparation of Requests for Quotations (RFQs), Bidding documents, Requests for proposals (RFPs), other relevant procurement documents and facilitate their advertisement and circulation.
• Oversee Contract monitoring by ensuring that all supporting administrative documentation for contracts are in place, keeping track of contract expiries and inform Procurement and Supply Chain Officer on the expiring contracts and due payments.
• Conduct periodic review of open commitments and coordinate their closure with procurement, finance, and programme staff.
• Follow-up on purchase orders status and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
• Create and maintain the database of vendor and contractor accreditation and evaluation status to ensure a pool of reliable service providers to address the needs of the Mission
• Establish and monitor a tracking system for purchase requisitions raised in the Islamabad and sub-offices; organize and maintain proper filing systems.
• Undertake physical inventory of the assets in the Islamabad and sub-offices and update it on a periodic basis; implement effective systems for assets management; ensure that appropriate record is kept on assets disposal.
• Manage, train and supervise staff dedicated to the above duties and responsibilities.
• Any other duty as may be assigned.

Required Qualifications and Experience: -

• Master’s degree in Supply Chain Management, Business Management or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Experience in managing diverse procurement and logistics operations;
• Knowledge of IOM/UN internal procurement and financial rules, as well as IOM\s system and processes as they apply to procurement and logistics is an advantage.
• Work experience with international humanitarian organizations, non-government organizations in a multi-cultural setting is an advantage;
• Demonstrated experience in liaising with donors, governmental authorities, other national/international institutions and NGOs;
• Demonstrated knowledge of supply chain, administration and evaluation techniques and practices;
• Demonstrated ability to communicate with a wide variety of audiences;
• Demonstrated ability to work well under pressure and to keep deadlines
• Excellent communication and negotiation skills
• Good level of computer literacy, including database applications;
• Ability to supervise staff and coordinate administrative activities; Working experience in the region is an asset.
• Atleast 03 Years of UN experience.

Skills: -

• Ability to work independently under minimal supervision.

Languages: -

• IOM’s official languages are English, French, and Spanish.
• For this position, fluency in Urdu is required (oral and written).
• Working knowledge of country different languages is desirable.