Team Assistant - Admin Support

TERMS OF REFERENCE

TEAM ASSISTANT (Administrative Support)

(GS-4)

Duty Station: Peshawar

Purpose of the Post: Team Assistant (Administrative Support) will provide significant administrative support to the Provincial Admin Unit which will ensures the provision of an overall business operations support to the PEI Sub Office.

Overview of the Programme: The continued transmission of poliovirus in Pakistan has become a national emergency. Pakistan now risks becoming the last remaining reservoir of endemic poliovirus transmission in the World and the only remaining threat in achieving polio eradication globally. Recently the PEI Program has made tremendous progress in reaching and vaccinating persistently missed children, detecting, and responding rapidly to the presence of the poliovirus whenever and wherever it is identified. Improvements to the Program are being evidenced in the declining number of wild poliovirus (WPV) cases. The Program has a large contingent of professional personnel throughout the country assisting in the implementation of its activities and working closely with governmental counterparts and multilateral partners. They are responsible for applying the agreed-upon strategy to ensure that the Program’s objectives are met. In doing so, there are a variety of technical activities that need to be implemented and that require the appropriate processes related to information management to be implemented in a timely and effective manner. The Organization’s Information management unit plays an important role, which is therefore a critical component towards ensuring the Program’s success and decision making.

Organizational Context: Under the direct supervision of the Administrative Assistant and the overall supervision of the WHO Representative Pakistan, the incumbent will undertake the following duties:

• While maintaining the Inventory register; receive, dispatch, verify and check all inbound/outbound logistics and compare delivery/receiving details with purchase Orders and supplier’s invoices and waybills.

• Assist Administrative Unit in arranging distribution, maintenance and keep updated inventory records of supplies, nonexpendable equipment, and Fixed Assets; contribute to the verification of recorded and non-recorded items.

• Assist Administrative Unit in selection and booking of UNDSS approved Venues/hotels for meetings and participants.

• Assist the Administrative Unit in maintaining an up-to-date filing system (hard /soft copies)

• Assist the Administrative Unit in identifying the day-to-day requirements/issues in building management.

• Act as an alternate person to attend technical and coordination meetings on behalf of the Administrative Unit.

• Perform any other duties assigned by the supervisor.

Competencies

• Teamwork

• Respecting and Promoting Individual and Cultural differences.

• Communication

• Knowing and managing yourself

• Producing results

Professional Skills and Experience

• 3 years of experience where 2 years of practical experience working with a UN agency and/or International Organizations in Administrative work and logistics support.

• Strong expertise in MS office Suit specially Word, Power Point, Excel and Outlook

• Good oral & writing knowledge of the English language.

Educational Requirements

• Matric/Secondary School Certificate, Preferably University Degree in Management/Social Sciences, or relevant field

NOTE:

1. Please make sure to update your P-11 form prior to submit your application. Incomplete or missing current/past employment/academic information will not be considered.

2. Female applicants having relevant required experience/education are highly encouraged to apply for this position. WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

3. Only candidates under serious consideration will be contacted.

4. A written test and/or an asynchronous video assessment may be used as a form of screening.

5. WHO does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees)

6. The Organization reserves the rights to accept/reject any/all application(s) without assigning reasons thereof; any internal/external influence used to effect recruitment decisions will result in exclusion and disqualification of candidate.

7. WHO has a zero-tolerance policy on conduct that is incompatible with the aims and objective of the United Nations and WHO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

8. This vacancy notice may be used to fill other similar positions at the same grade level.

Required Skills