Procurement of Autoclaves

Posted date 20th May, 2024 Last date to apply 3rd June, 2024
Category Purchasing & Procurement

Request for Quotes (RFQ)

Issued on: May 20, 2024

Solicitation Number: PI-BID/BHFA//MAY-2024/099

For: Procurement of Autoclaves

Quotes Deadline: June 3, 2024 (4:30 PM)

Background

Pathfinder International currently seeks a firm to supply the below items.

Item No

Item name

• 1.

Autoclave Double Drum 30-LBS

• Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Mode of Transportation

• AIR

• OCEAN

• SURFACE/LAND

U.S. Flag Required

• YES NO

Incoterm

EXW CIP DAP DDP

Destination Address

Delivery in Sindh Region as per ANNEX C

General Terms and Conditions

Copy enclosed (see Annex A)

Other

• Partial quotes permitted.

• Partial quotes not permitted

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [30] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information.

• Type of Business

• Signature of authorized individual

Selection Criteria

I. PASS/FAIL: Offeror bid must be valid for 30 days.

II. PASS/FAIL: Offeror must have valid NTN and STRN.

III. PASS/FAIL: Offeror must have physical presence in Sindh.

IV. PASS/FAIL: The company should have successfully executed assignments of a similar nature; three fully executed purchase orders/contracts from the past are mandatory.

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Criterion

Weight (%)

Price

80

Product Delivery

20

Total Weight

100

Supplier with a technically compliant offer and lowest CIP cost will be awarded [80] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [20] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Physical samples will be assessed in a sequential manner, beginning with the first lowest-cost bidder. If the sample from the first bidder is deemed satisfactory, there will be no need to proceed to the next bidder. However, if the sample from the first bidder does not meet the required standards, the sample from the second lowest-cost bidder will be evaluated. This process will continue in the same manner for the third lowest-cost bidder if the second bidders sample is not deemed successful.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

GST Compliance

The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.

Quotes Deadline

All written responses to this RFQ must be received by Pathfinder no later than [4:30 PM for physical submission to the following office address] (Pakistan time) on June 3, 2024. The solicitation number indicated above must be included on the envelope. A maximum of two envelops are permissible: one for technical documentation and one for financial details.

Solicitation: PI-BID/BHFA//MAY-2024/099: Procurement of Autoclaves.

Attention: Procurement Department

Office Address:

2nd Floor Olympus Mall,

F-11 Markaz, Islamabad

Inquiries

Please send your queries at procurement-bhfa@pathfinder.org by 3:00 PM Pakistani Time May 24, 2024, with a subject line: Q&A- PI-BID/BHFA//MAY-2024/099: Procurement of Autoclaves.

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International

Apply By:

Quotes Deadline

All written responses to this RFQ must be received by Pathfinder no later than [4:30 PM for physical submission to the following office address] (Pakistan time) on June 3, 2024. The solicitation number indicated above must be included on the envelope. A maximum of two envelops are permissible: one for technical documentation and one for financial details.

Solicitation: PI-BID/BHFA//MAY-2024/099: Procurement of Autoclaves.

Attention: Procurement Department

Office Address:

2nd Floor Olympus Mall,

F-11 Markaz, Islamabad

Inquiries

Please send your queries at procurement-bhfa@pathfinder.org by 3:00 PM Pakistani Time May 24, 2024, with a subject line: Q&A- PI-BID/BHFA//MAY-2024/099: Procurement of Autoclaves.