Field Security Assistant

Organizational Context and Scope:

The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Mission operational support to enable effective implementation and delivery of IOM programmes and activities, while managing security risks at acceptable levels.

Under the direct supervision of the Field Security Officer (FSO) and technical supervision of the Office of Staff Security (OSS) as represented by the Regional Security Officer (RSO) and the administrative supervision of the Chief of Mission (COM) the Field Security Assistant will be responsible for providing support to enable IOM’s activities and assist the direct supervisor with all aspects of security related aspects of field operations in the Country Office.

Responsibilities and Accountabilities:

• Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the [Country].
• Assist the Field Security Officer/Chief of Mission or Head of Office in collecting, updating and communicating information regarding the security situation in the country .
• Support the Field Security Officer/Chief of Mission in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP).
• In coordination with [Field Security Officer/Chief of Mission or Head of Office , follow up staff member’s compliance with safety and security protocols including completion of mandatory security training, obtaining security clearances as required.
• Provides support in conducting security survey of offices in IOM Country
• Support the effective management of the Country Office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel.
• Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained.
• Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in Country]. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.
• Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings, as required.
• Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of country UNDSS office and host country security authorities.
• Perform such other duties as may be assigned.

Required Qualifications and Experience :

Education :

• University degree in Security, Social Sciences, International Studies, Communications or a related field from an accredited academic institution, with three years of relevant professional experience;
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.

Experience :

• Relevant professional experience in the humanitarian, public, private or corporate sector is desirable;
• Experience in providing security coordination and administrative support for an international organization is desirable;
• Experience in the use of radio communications is desirable, and;
• Successful completion of the UNDSS Field Security Associate (FSA) course is desirable.

Skills:

• Ability to collaborate with senior government security counterparts and r relevant stakeholders is an advantage;
• Ability to work effectively with colleagues from varied cultures and professional backgrounds, and;
• Excellent oral and written skills. Listens actively and responds effectively.

Languages :

Required :

• Fluency in English is required (oral and written).

Desirable :

• Working knowledge of any local languages is an advantage.

Only short-listed candidates who are matching required criteria for the position will be contacted by IOM.

IOM provides equal opportunity to all qualified female and male including the physically challenged candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances.