Finance Officer

Job Title: Finance Officer Introduction: Ipas Pakistan is an international non-governmental organization (INGO) which works to assist the Government of Pakistan in achieving the country’s commitment towards the Sustainable Development Goal 3 (good health and wellbeing). It seeks to reduce maternal mortality and morbidity associated with complications due to unsafe practices. We collaborate with provincial governments to provide technical assistance and support for strengthening the public and private healthcare system. Ipas is seeking to hire a competent Finance Officer to join its finance team in its Islamabad-based head office. This post reports directly to the Country Finance and Admin Manager.
Job Summary the Finance Officer will support management of the finance and accounting functions for the Pakistan country program. In addition to maintaining all financial files in good order, he/she will be responsible about implementing finance systems and protocols, review accounting entries and enter in workday, prepare Monthly Bank reconciliations, produce regular reports on the status of bank account balances and cumulative expenditures. The Finance Officer will oversee the audit process and will ensure the compliance of financial and tax reporting with the GoP rules, as well as ensuring the compliance of procurement with donors. Reports to: Country Finance & Admin Manager Place of Performance: Ipas Country Office, Islamabad A. Primary Responsibilities 1. Payment Processing:

• Scrutinize all vendor bills/invoices as per Ipas SOP and procedure and ensure mathematical accuracy and necessary deduction of tax as per statutory rules and prepare voucher package for payment.

• Ensure timely payment to vendors and make required communications with vendors.
• Review advance request from staff and process transfer of funds in timely manner in workday.
• Support program staff in review of account coding and project charging and budgeting of different program activities.
• Coordinate and support Program team in planning, budgeting and provide accounting support as per need.
• File all accounting voucher related documents as required.

2. Workday (Finance Software) Entry/Accounting:

• Process all invoice in Workday after review of all expense from partner organization,
• Review bi-monthly bank position and reconciliation of staff and IP advances.

• Visit partner office, prepare financial monitoring reports, audit action list, and follow up reports. Checking and adjusting advances and reviewing expenditure reports and adjustment statements.
• Any other duty as may be assigned by the Supervisor.
• Post transactions on workday after approval of invoices in workday.
• Create settlement run on weekly basis.
• Review monthly accounting expense ledgers in workday and identify any accounting transactions which effort the normal transactions.
• Follow up with Budget Manager for approval of Invoices in workday on time.
• Create a new supplier on the workday at the request of the HR and Admin department.
• Review other receivable and prepaid expenses on monthly basis and make AJE on time.
• Support and guidance provided to staff on timely submission of expense report and SA in workday.

3. Compliance:

• Prepare Monthly Bank Reconciliation in workday.
• Prepare monthly balance sheet items reconciliation and share with CF&AM for review and approval.
• Prepare monthly withholding tax statement for FBR/SBR/PBR/KPK and timely deposit and keep proper records.
• Follow up with Tax consultant to generate PSID of monthly staff and withholding tax deposit.
• Share CPR with vendors and supplier as required.

• Support Ipas external and internal audit ensuring that all financial records and backup documentation are ready and available.
• Due Diligence of new vendors and suppliers before entering in workday
• Maintain and update Invoice tracking sheet on weekly basis.
• Ensure petty cash maintain by staff are not validate the SOPs of petty cash and are reconcile/count petty cash on bi-monthly basis.
• Review all procurement documents and suppliers invoices as per Ipas procurement threshold.

B. Selection Requirements: Education Required

• Bachelor’s degree in finance, economics or commerce.

Desired

• CA, ACCA or CMA or master’s in finance
• Certification or diploma in accounting

Experience Required

• 5years of experience in the field of Accounting, Finance, Taxation, General Accounting, Fund Management, Auditing

Desired

• Experience in an INGO or Development Sector.

Skills Required

• Strong interpersonal and communication skills
• Excellent in Analytical skills
• Proficiency in using Microsoft Windows and Financial tool such as Excel
• Ability to multitask and prioritize tasks effectively.
• High attention to detail to ensure accuracy of work completed.
• Strong prioritization skills.
• Ability to work independently and as part of a team.
• Ability to develop project budgets as per required formats.

Desired:

• Experience of workday software or similar ERP would be an added advantage.
• 10-15% travel to project areas is expected as and when required.

Competencies: Self-starter who takes initiative; Learning Agility; Adaptability, Acting with Discretion and Maintaining Confidentiality, Excellent problem-solving skills; Team player, Collaboration, Political acumen, Stress Tolerance, Strong commitment to Gender Equity and Diversity, Demonstrating Respect and Integrity in conduct; Strong commitment to Ipas’ core values. Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.