Procurement of Furniture for BHFA Karachi Office (Re-Advertisement)

Posted date 23rd April, 2024 Last date to apply 26th April, 2024
Category Tender

Request for Quotes (RFQ)

Issued on: April 23, 2024

Solicitation Number: PI-BID/BHFA//MAR-2024/077

For: Procurement of Furniture for BHFA Karachi Office (Re-Advertisement)

Quotes Deadline: April 26, 2024

Background

Pathfinder International is currently seeking a firm to supply the below furniture items that are available and being manufactured locally.

S. No.

Description

1

Office Desk with Side Rack

2

Office Revolving Chairs for Staff

3

Visitor Chairs

• Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Mode of Transportation

• AIR

• OCEAN

• SURFACE/LAND

U.S. Flag Required

• YES NO

Incoterm

EXW CIP DAP DDP

Destination Address

BHFA Karachi office

General Terms and Conditions

Copy enclosed (see Annex A)

Other

• Partial quotes permitted

• Partial quotes not permitted

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of sixty [30] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information

• Type of Business

• Signature of authorized individual

Selection Criteria

I. PASS/FAIL: Offeror bid must be valid for 30 days.

II. PASS/FAIL: Offeror must have valid NTN and STRN.

III. PASS/FAIL: Offeror Must have presence in Karachi.

IV. PASS/FAIL: Offeror nature of business is manufacturer/distributor/supplier of furniture items (This will be checked through company registration certificates).

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Criterion

Weight (%)

Price

70

Product Availability (delivery)

30

Total Weight

100

Supplier with a technically compliant offer and lowest CIP cost will be awarded [70] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for an earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [30] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

Inquiries

Please send your queries at procurement-bhfa@pathfinder.org by 3:00 PM Pakistani Time April 24, 2024, with a subject line: Q&A- PI-BID/BHFA//MAR-2024/077: Procurement of Furniture for BHFA Karachi Office (Re-Advertisement).

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International

Apply By:

Quotes Deadline

Offers must be received no later than 5:00 PM Pakistani Time April 26, 2024, by email to procurement-bhfa@pathfinder.org with a subject line: PI-BID/BHFA//MAR-2024/077: Procurement of Furniture for BHFA Karachi Office (Re-Advertisement). Please submit two separate files for your response. One file should include the technical documentation, such as certificates, brochures, and any relevant information required in the technical evaluation. The second file should contain the financial information as specified in Annex B.