Admin & Operations Officer

Z.M.K. & Co. invites applications for several key positions in its upcoming project. We are looking for individuals with expertise in project administration, contract management, monitoring and evaluation, and human resources. Successful candidates will be part of a dynamic team and contribute to the projects success through their unique skills and experience.

ADMIN & OPERATIONS OFFICER

Position Overview

We are seeking a competent and detail-oriented Project Administration & Operations Officer to support our project management team. The ideal candidate will assist the Project Manager in providing efficient and cost-effective financial and administrative support services, ensuring compliance with internal processes, and managing project staff. This role requires strong organizational skills, a high level of accuracy, and the ability to collaborate with various stakeholders.

Key Responsibilities

• Manage day-to-day administrative tasks for the project, including scheduling meetings, preparing documents, and maintaining records.

• Coordinate communication between the project team and external stakeholders, ensuring accurate and timely information exchange.

• Support the Project Manager in preparing reports, presentations, and other project-related documentation.

• Support the invoicing process, ensuring accuracy and timely submission to the appropriate stakeholders.

• Assist with financial audits and prepare necessary documents for review.

• Oversee office operations, including managing supplies, equipment, and logistical needs.

• Coordinate with project staff to ensure smooth project operations.

• Support project risk assessments and help implement mitigation strategies.

• Assist in managing project-related HR tasks, including onboarding new team members, coordinating training, and maintaining HR records.

• Support performance management processes by tracking key metrics and providing relevant data to the Project Manager.

• Ensure that all project operations comply with internal Standard Operating Procedures (SoPs) and contractual requirements.

• Assist with quality assurance checks, identifying areas for improvement and implementing corrective actions.

Education:

• Bachelors degree in Business Administration, Finance, Management, or a related field.

Experience:

• At least 2 years of relevant experience in administration, finance, operations, or project management.

• Prior experience in the development sector would be an asset.

Skills:

• Strong organizational and multitasking skills, with a high degree of accuracy and attention to detail.

• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent communication skills, both written and verbal.

• Ability to work collaboratively in a team and independently as needed.

• Familiarity with financial processes and basic accounting principles.

• Ability to identify issues and propose effective solutions.

• This position may require occasional travel to project sites or partner locations.