CALL FOR INTERNAL TENDERS FOR THE AUCTION OF One Car

CALL FOR INTERNAL TENDERS FOR THE AUCTION OF One Car

Terre des hommes (Tdh) is Switzerlands largest childrens aid organization. Since 1960, Tdh has been helping to build a better future for underprivileged children and their communities through innovative and sustainable solutions. Active in nearly 30 countries,Tdh works with local and international partners to develop and implement projects on the ground that improve the daily lives of more than four million children and members of their communities, in the areas of health, protection and emergency. This commitment is funded by individual and institutional support, with administrative costs kept to a minimum.TdH hereby calls for an internal demonstration in connection with the sale of 1 car, hereinafter described and referred to as "Lot 1".

Article 1. Designation of Lots

• "Floor price" means the minimum amount of the bid proposal. Any amount below this amount will be rejected and the bid will be disqualified.
• The LOT 1 can be seen in the parking area of Terre des Hommes offices in Islamabad.
• The lots are sold as they are and will not be subject to any repairs by Tdh either before or after the sale. It is up to the bidder to make his bid in, and the lots will not be able to be inspected other than visually from the outside with the doors closed. No mechanical investigation will be allowed to open the engine compartment.
• Viewing of the lot can take place on “13th June 2024” from 9 am to 5 pm.
• Bidder will bear all costs to the removal, dismantling and delivering the lots from their locations.

Article 2. Eligibility

• The auction is open to Tdh employees and external bidders (company, private person). Tdh members of the committee (as listed in Article 5 of this Regulation) are excluded of the auction.
• Committee members or their families are not eligible to bid.

Article 3. Terms

• The deadline for participation is Thursday, 14th June 2024 at 12:00 p.m.
• The bids will be submitted in one envelope for the lot.
• Bids shall include all items in the lot and bids for individual items will not be accepted.
• The bid forms, the rules, and the registration form to be submitted to:

“Finance Departmentof the Islamabad office, to Ms. Nazia Meer, Finance & Administration Manger”, hereinafter referred to as "the receiver".

Article 4. Bidding Procedures.

On the day of the bid, bidders will have to sign a participation list and will be provided with an envelope for lot they wish to participate in:Any person wishing to participate, must provide a valid proof of identification to Tdh and Tdh will retain a copy.Contents of the envelope:An open envelope will be handed to the bidder that contain the following items for each bidder, each lot will have a separate envelope marked with the lot number:

• Bid form to be filled and signed by the bidder
• These instructions with each page initialed on the bottom right, and signed.
• Interested Bidders will include bids in the envelope
• Interested Bidders will include these instructions in the envelope.
• The envelope will be sealed Infront of the receiver.
• The sealed envelope will only contain the lot number written on, and no other markings.
• All bids are final and binding.
• The opening of bids will take place on Friday, June 24, 2024 in Islamabad.
• Bids will be opened by a specially constituted committee, acting in complete neutrality and integrity, excluding in good faith, any favoritism or preference.

Submission of bids:

• Interested Bidders will include bids in the envelope
• Interested Bidders will include these instructions in the envelope.
• The envelope will be sealed Infront of the receiver.
• The sealed envelope will only contain the lot number written on, and no other markings.
• All bids are final and binding.

Article 5. Award

The committee will be composed of:

• Chairman: Celine Beaudic, Roving Operations Manager MENA
• Technical Validation: Ihsan Ghadieh Logistics Specialist MENA
• Assessor 1: Nazia Meer, Finance & Administration Manager
• Each lot is awarded to the highest bidder.
• A bidder can be awarded both lots if their two bids are the best.
• In the event of two or more equal proposals for the same lot, the following will be carried out: a manual drawing of lots by the chairman of the committee, under the benevolent attention of the other members.
• Winning bids will be communicated on the same day.
• Bidders whose bids were not accepted will be informed of the results after completion of the sale and items removed from Tdh site.
• The committee is sovereign, and its decisions are indisputable.

Article 6. Acquisition and possession.

Acceptance of the lot

The highest bidder will be notified by mail.They will have 24 hours to contact the Finance department.Items will have to be removed from Tdh site within 24 hours of making the payment.

Payment

• The winning bidder will have to settle the payment with 48 hours of the notification, and take all needed measures and provide proof that all administrative requirements have are completed.
• If the winning bidder is unable to pay the balance and the administrative procedures within the given period, TDH will consider the 2nd offer according to the same conditions of sale.
• The contract of sale will only be signed after the payment is settled and the lot officially transferred to the buyer, with the dice and all the necessary documents, only once the full payment of the amount has been made and validated by the Finance and Administration Manager the administrative documents for circulation have been validated by the same. Evacuation of the lot

• The buyer cannot ask for Tdhs assistance for evacuation of the lot.
• All handling and transportation cost are at the charge of the buyer

Article 7. After the sale.

• Once the contract is signed, the buyer becomes the legal owner of the vehicle. Consequently, neither TdH nor its insurers can be legally bound liable in the event of an accident and/or injury to a third party, occurring after the transfer of ownership.
• No after-sales service, whatever its nature, can be provided by TdH after the contract has been signed.

Article 8. Cancellation of the auction.

• Tdh reserves the right not to respond to offers if they prove to be unsatisfactory.
• This auction may be canceled or suspended in the event of a major disaster event.

Finance & Administration Manager nazia.meer@tdh.org

Apply By:

• The bid forms, the rules, and the registration form to be submitted to:

“Finance Departmentof the Islamabad office, to Ms. Nazia Meer, Finance & Administration Manger”, hereinafter referred to as "the receiver".