Administrative Assistant

About the Company :

Normeca International AS recognizes that future provision of standard quality Health Care largely depends on the knowledge, skills, expertise, and motivation of its human resources on all levels. It is therefore very important with good, motivated Admin assistant that not only can be a good professional and follow-up of the individual tasks, but also could create good atmosphere and motivation for each individual people in his/her and other department.

Job Requirments :

• Answer and direct phone calls
• Responds to emails and other digital queries and correspondence.
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, physical and digital
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Executing these tasks in accordance with established deadlines.
• Performs other assignments as assigned by Management.

Qualification :

• Proven experience as an Administrative Assistant or Office Admin Assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, excel in particular)

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus