Stores Manager

Scope and General Purpose:

Responsible to:

Finance Controller

Responsible for

All Staff and Store Items

Liaises with:

All departments

Hours of Work:

Flexible

Limits of Authority:

Report all matters to Finance Controller

Main Duties:

• Responsible for maintaining all Club Stores.
• Executes weekly inventories of Club Consumable, Chemicals, Equipment etc.
• Prepares all regular Club Consumable and Chemical orders and submits these on time to Financial Controller and the Department head involved for review.
• Prepare store areas in order to maximize space for receiving products.
• During the loading procedure ensure that all products are being moved into proper storerooms within an acceptable time frame.
• Cross check invoices and actual deliveries of consumables, chemicals, equipment and to prepare a formal report on this to Financial Controller.
• Responsible to make entries all consumables, chemicals, equipment requisitions on a daily base into the electronic inventory system and ensures the numbers entered are correct all the time.
• Responsible for reviewing the onboard stock level for consumable, chemicals and equipment to ensure the shortages are being reported in time in order to provide time for the Department to react if needed.

Follows the internal requisition schedule made by Finance Controller.

• Work in close co-operation with all department heads and keep control over items in stock.
• Investigate any unusual shortages and report it to Finance Controller.
• Monitor consumable, equipment and chemicals usage, prepare a weekly consumption report and maintain a report of average consumption of each item.
• Ensure that slow moving item reports, expiration date reports and lists of eventual shortages of items in the Club Stores are being communicated to the Finance Controller ahead of the time.
• Supervises and trains Club Storekeepers on a daily bases.
• Reports immediately all damages, leakages and Stores technical problems to Finance Controller.
• Follows all Health and hygiene standards and Procedures.
• Follows all Club Stores Department policies and procedures.
• Comply with Club’s safety standards and procedures all the time.
• Good Knowledge of Club Store Products (consumables, equipment, chemical products etc.).
• Good working knowledge of computers, ability to navigate within variety software packages such as Excel, Word, PowerPoint and material management systems.
• Basic understanding of inventory and cost control practices.
• Ability to communicate professionally with other departments and co-workers.
• Ability to do hands on physical work.
• Flexible and able to work long hours under pressure and handle the stress.
• Manage the process of disposal of obsolete store items in accordance with the rules set by the Club.
• Attend various meetings and action/communicate instructions.
• Prepare written reports and make presentations.
• Undertake continuous training and development
• Perform root cause analysis and resolve problems
• Provide technical expertise to the team
• Stay current and up to date on any changes that may affect the supply and demand of needed products and materials.
• Conduct risk assessments of processes and tasks in the department.
• Manage, coach and develop a high performing team that meets agreed objectives and which delivers best practice results, added value and continuous improvements.
• Consistently promote high standards through personal example and roll out through the team so that each member of the team understands the standards and behaviors expected of them
• Manage and lead the team of stores ensuring adequate staffing levels
• Motivate and coach the team to operational success
• Monitor the completion of tasks and ensure good performance and record.
• Review, implement and update Club records e.g. training matrices, performance reviews, risk assessments.
• Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements.
• Liaise and communicate with other departments and suppliers.
• Support, comply and ensure complicity with Health & Safety regulations, the Club Handbook, Quality nd Environmental standards, and all other Club policies and procedures.
• Support, encourage and develop team and take ownership for team cohesion
• Proactively contribute to creating a good team atmosphere
• Respond immediately to emergency calls.
• Perform administrative tasks as required.
• Recommend applicants for employment or for discipline, termination or retention.
• Conduct daily shift briefings with all concerned staff.
• Follow Club policies, procedures and service standards
• Manage team members fairly and take personal interest in knowing them all.
• Project a positive and motivated attitude amongst all staff members.
• Approve work schedules, leave applications and overtime payments of staff members.
• Delegate responsibilities to subordinates as required.
• Coach and counsel staff members in a timely manner and in accordance with Club policy.
• Identify strengths and weaknesses and provide timely feedback to the individual.
• Other duties as assigned by the management.

Job Type: Full-time