AP Executive (Payments)

Job Purpose

The Accounts Payable Executive is responsible for operation of accounts payable. Ensuring all tasks are completed timely and accurately in a strong control environment. The role helps to deliver the Finance vision of a “world class finance function recognized by industry, the profession and our people” which underpins the GSK vision.

Strong expertise with accounting principles to ensure correct application to financial statements. The role also needs to be able to accurately implement controls & compliance for audit and work closely with other finance and business stakeholders including internal and external auditors.

Education, Experience & Skills

• Bachelor’s degree in related field (Business, Finance) OR equivalent work experience.

• Minimum 1 year of experience in an Accounts Payable role with a focus on any one or more viz. Invoice processing, Payments, Travel & Expense and/or Vendor Data Management

• Proficiency in SAP, Concur

• Proficient within Microsoft Office (Excel, Word, PowerPoint)

• Experience working for pharma/biotech company preferred

• Excellent data accuracy skills, eye for detail, and commitment to meeting deadlines

• Pro-actively identify the issues and take actions

• Strong communicator, both verbally and written, able to clearly explain policies and issues to internal and external customers

Key Responsibilities

• Responsible for ensuring invoices are processed accurately, vendors are paid within contractual terms, travel and expense (T&E) reimbursements enforce to company policy and are paid timely and processed accurately and Vendor data is managed effectively and accurately.

• Perform all aspects of invoice processing including but not limited to Reverse/Cancel Posted Invoice, Credit Note, Down Payment Request, One Time Vendor Invoice, Invoice Scanning & Data Entry, Manage Invoice Exceptions

• Ensure complete and accurate capturing of Payment transactions including generation of Payment Proposal for review and approval, performing threshold review of items on the Payment Proposal, submitting the payment proposal in ERP for payment and performing payment reviews of one-time vendor/urgent payments

• Daily tracking and allocation of volumes for the respective process for timely completion in adherence of Service Level Agreement.

• Involvement in all aspects of preparing invoices and expense reports for payment including, but not limited to; inputting to the financial reporting system, coding and verifying correct ledger codes, reviewing, in detail, all the supporting documentation.

• Independently work to resolve discrepancies with departments or individuals throughout the firm.

• Provide process updates, attend dashboards calls and respond to critical issues

• Conduct audit of invoices and expenses to ensure compliance with company policies and to protect GSK from fraud, waste and abuse.

• Establish effective relationship with different partners within and outside the organization through written and verbal communication.

• Vendor statement reconciliations

• Resolution of suppliers queries, major discrepancies

• Training other team members regarding the daily tasks whenever necessary and requested by the manager

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

Contact information:

You may apply for this position online by selecting the Apply now button.

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