Budget Assistant

The incumbent, under the direct supervision of Programme Management Officer (PMO), will undertake the below tasks:

• matches approved workplans and activity budget along with GSM (ERP) workplan and validates funds.

• monitors and tracks the encumbrances and expenditures on various Awards (funds) and prepares weekly analysis reports.

• follows-up closely with requestor(s) and technical officer(s) for timely liquidation and closure of Purchase Orders (POs).

• prepares necessary documentation to address mismatches in GSM.

• participates in preparation of biannual operational budget and keeps track of office operational cost including provincial/sub-offices.

• monitors Awards expiry dates and alerts the PMO and arranges meeting(s) with concerned technical colleagues/units for review.

• keeps track of Flexible Funds allocation and its utilization by the output, programme and responsible officer.

• reviews the GSM Award distributions and accordingly informs PMO about the distribution of funds received by the country office and also ensures that all funds are reflected and linked to the respective workplans.

• reviews financial implementation of all country workplans under the country office categories and provides weekly reports to PMO, specifying implementation rates of funds and unbudgeted funds, to be used to enhance implementation rates of outstanding balances.

• extracts a wide variety of financial reports from GSM for regular/weekly analysis and formulates for PMO decisions and presentations.

• Performs any other relevant task(s) assigned by the supervisor.

Required competencies:

• Technical expertise
• Teamwork
• Communications
• Knowing and Managing Yourself
• Producing Results

Minimum Education: Matriculation/O-Level
Minimum Experience: 5 Years(5 years relevant experience.)